EXPENSE TRACKING

Track expenses with ease

Easily keep track of your business expenses so you can save time, not receipts.

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Always know exactly where you stand

QuickBooks tracks expenses all in one place so you always have a clear picture of your financials.

Always know what’s coming and going. When you link your bank account to QuickBooks, transactions are imported in real time.*

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Snap and save receipts with our mobile app.* All your receipt information is automatically matched to an existing transaction.

Keep things organized with automatic expense sorting and always stay on top of expenses, so you never miss a deduction.

Insights
at-a-glance

The dashboard makes it easy to view all the financial info you need to make the best choices for your business—income, expenses, outstanding invoices, and more.

Automatically track sales tax

QuickBooks can automatically track sales tax for you. Plus, access all the Canadian sales tax codes you need.

Find a plan that’s right for you

Keep your eyes on the big picture

QuickBooks makes it easy to see where you stand and plan for what’s next.

Manage cash flow

The cash flow planner tracks your expenses all year, so predicting and managing your cash flow is easy.*

Explore cash flow planner

Track profits and loss

With reports in your dashboard you always know how much money’s on-hand and where you stand.

Explore reports

Frequently asked questions

What is expense tracking?

How do I track expenses in QuickBooks?

Is there a way to automatically track and pay recurring business expenses in QuickBooks?

If I pay business expenses with my personal credit card, how do I track it in QuickBooks?

More ways to learn about tracking expenses

Find more of what you need with these tools, resources, and solutions.

Visit the blog

A business owner works at a desk with a laptop and calculator.

ARTICLE

10 common business expenses

Each month, you might pay for everything from office supplies to electricity. The government allows you to deduct these business expenses from your income at tax time—meaning you pay less in taxes.

A woman in a clothing shop works on a laptop.

ARTICLE

How to track expenses for a small business

In this guide to expenses, you’ll find everything you need to know about recording, tracking, and managing expenses so you’re able to keep more of what you earn.

A smiling woman holds a tablet while sitting in a parked car.

ARTICLE

How to write off vehicle expenses

You need an accurate record of the kilometres you drive for work. Here are some tips for tracking vehicle expenses and mileage.

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Important offers, pricing details and disclaimers

QuickBooks Online Discount Offer Terms: Discount applied to the monthly or annual list price for QuickBooks Online (“QBO”) as stated above, starting from the date of enrollment, followed by the then-current monthly or annual base price (depending upon your purchase). Your account will automatically be charged on a monthly or annual basis (as applicable) until you cancel. If you add or remove services, your service fees will be adjusted accordingly. Sales tax may be applied where applicable. To be eligible for this offer you must be a new QBO customer and sign up for the monthly plan using the “Buy Now” option. This offer can't be combined with any other QuickBooks offers. Offer available for a limited time only. To cancel your subscription at any time go to Account & Settings in QBO and select “Cancel.” Your cancellation will become effective at the end of the monthly billing period. You will not receive a pro-rated refund; your access and subscription benefits will continue for the remainder of the billing period. Terms, conditions, pricing, special features, and service and support options subject to change without notice.

QuickBooks Online Free 30-day Trial Offer Terms: First thirty (30) days of the QuickBooks Online (“QBO”) subscription, starting from the date of enrolment is free. At the end of the free trial, you’ll automatically be charged and you’ll be charged on a monthly basis thereafter at the then-current price for the service(s) you’ve selected until you cancel. If you add or remove services, your service fees will be adjusted accordingly. Sales tax may be applied where applicable. To be eligible for this offer you must be a new QBO customer and sign up for the monthly plan using the “Free 30-Day Trial'' option. This offer can't be combined with any other QuickBooks offers. Offer available for a limited time only. To cancel your subscription at any time go to Account & Settings in QBO and select “Cancel.” Your cancellation will become effective at the end of the monthly billing period. You will not receive a pro-rated refund; your access and subscription benefits will continue for the remainder of the billing period. If you cancel within the first 30 days you will not be charged. Terms, conditions, pricing, special features, and service and support options subject to change without notice.

QuickBooks Payroll: Sold separately. The above stated discount price is available only to new QuickBooks customers, starting from the date of enrollment through the term period stated above. The monthly subscription price excludes HST/GST. Offer valid for a limited time only. You must select the Buy Now option. Offer not applicable with free trial. Following the offer, you will be automatically charged monthly at the-then current QuickBooks Online subscription fee + the-then current per employee fee, plus all applicable taxes, until you cancel. The employee fee is charged per unique active employee that has run a payroll during the monthly billing cycle. To cancel your subscription, learn more here. A valid credit card is required to continue using QuickBooks Online Payroll. Terms, conditions, pricing, features, service and support are subject to change without notice. Canada only.

QuickBooks Payments: QuickBooks Payments account subject to eligibility criteria, credit, and application approval. Subscription to QuickBooks Online required. Money movement services are provided by Intuit Payments Inc., licensed as a Money Transmitter by the New York State Department of Financial Services.

QuickBooks Online Services: Online services vary by participating financial institutions or other parties and may be subject to application approval, additional terms, conditions, and fees.

Cash flow: Cash flow planning is provided as a courtesy for informational purposes only. Actual results may vary. Available in QuickBooks Online only.

Receipt Capture: Requires QuickBooks Online mobile application. The QuickBooks Online mobile app works with iPhone, iPad, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser. QuickBooks Online mobile access is included with your QuickBooks Online subscription at no additional cost. Data access is subject to cellular/internet provider network availability and occasional downtime due to system and server maintenance and events beyond your control. Product registration required.