Calculate sales tax

We keep track of thousands of tax laws so you don’t have to.

Sales tax calculations made easy

Use QuickBooks to automatically calculate sales tax rate

Automatic sales tax calculation

When you add sales tax to an invoice in QuickBooks, the calculations are automatically taken care of. We calculate the sales tax rate based on date, location, type of product or service, and customer you indicate.

Use QuickBooks to make sure the sales tax rate is applies to your transactions

Product categorization

Rules for how to tax a product can change from state to state. Once your products are categorized, QuickBooks will make sure the correct rate is applied to your transactions based on the product category and the location of sale you indicate.

Use QuickBooks to view sales tax liability report

Know how much you owe

You can view your sales tax information any time with the Sales Tax Liability Report. This on-demand report will keep you up-to-date on your taxable and nontaxable sales, all broken down by tax agency.

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Get help from our bookkeepers when you need it. They’ll provide guidance, answer your questions, and teach you how to do tasks in QuickBooks, so you can stay on track for tax time and run your business with confidence.

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Important pricing details and product information

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Frequently asked questions

What is sales tax?

Where does your sales tax go?

Why is sales tax different based on your location?

The sales tax rate can change based on your location because each state in the US has the authority to impose a sales tax. There is no federal law that tells states the rate to charge. Each state and local government can set the rate at a percentage within their state guidelines. For example, the rate on a sale in Massachusetts is 6.25% across the state, but if you shop in Texas, the rate can range from 6.25% to 8.25%

Do you have to pay sales tax?

Sales tax is generally required in all states that impose it. As a buyer, if a seller fails to charge you a sales tax, you’re not required to pay the sales tax. As a seller, if you fail to collect and/or pay a sales tax, and the tax authority determines it’s due, the authority will assess penalties and interest. They can ultimately take assets or put liens on them, which can have negative effects on your credit.

What is use tax?

Do I need to collect sales tax?

What is Nexus?

When it comes to sales tax, there are several types of nexus, but the most common are:

Physical nexus – To have a physical nexus with a state is to have a sufficient physical presence in that state. The physical nexus obligation exists in all states. Physical nexus can be created by:

An office
An employee or sales people
Providing services
An independent contractor that provides services to your customers
A warehouse

Economic nexus – To have economic nexus in a state is to have made a certain amount of sales or a certain number of transactions into that state. Economic nexus obligations already exist in multiple states with additional states enacting economic nexus rules in light of the 2018 Supreme Court decision in South Dakota v. Wayfair.

Bottom line is that if you have nexus in a state (physical or economic nexus) you have an obligation to collect and remit sales tax for taxable sales within the state.

I’m an online seller, how do I collect sales tax for customers that I ship to out of state?

In the past, online sellers typically would not need to collect sales tax for out of state sales if they did not have a physical presence in the state. Recent tax laws have changed this and now sellers are responsible for collecting sales tax on shipped items if they have an economic nexus with a state. Online sales tax varies from state to state and is dependent upon if you have nexus with that state.

Keeping track of sales tax can get messy, but we’ve got your back. QuickBooks sales tax automatically applies applicable sales tax rates to your invoices. We take into account all the variables and apply the correct rates every time.

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Important offers, pricing details and disclaimers

Money movement services are provided by Intuit Payments Inc., licensed as a Money Transmitter by the New York State Department of Financial Services. For more information about Intuit Payments' money transmission licenses, please visit https://www.intuit.com/legal/licenses/payment-licenses/.

Offer terms*

QuickBooks Discounts: Discount applied to the monthly price for QuickBooks Online (“QBO”) and/or QuickBooks Online Payroll Core, Premium, or Elite (“Payroll”) is for the first 3 months of service, starting from the date of enrollment, followed by the then-current monthly list price. Your account will automatically be charged on a [monthly/annual] basis until you cancel. Each employee is an additional $5/month for Core, $8/month for Premium, and $10/month for Elite. Contractor payments via direct deposit are $5/month for Core, $8/month for Premium, and $10/month for Elite. The service includes 1 state filing. If you file taxes in more than one state, each additional state is $12/month for only Core and Premium. There is no additional charge for additional state tax filings in Elite. The discounts do not apply to additional employees and state tax filing fees. If you add or remove services, your service fees will be adjusted accordingly. Sales tax may be applied where applicable. To be eligible for this offer you must be a new QBO and/or Payroll customer and sign up for the monthly plan using the “Buy Now” option. This offer can’t be combined with any other QuickBooks offers. Offer available for a limited time only. To cancel your subscription at any time go to Account & Settings in QuickBooks and select “Cancel.” Your QBO cancellation will become effective at the end of the monthly billing period. The Payroll subscription will terminate immediately upon cancellation.You will not receive a pro-rated refund; your access and subscription benefits will continue for the remainder of the billing period. Terms, conditions, pricing, special features, and service and support options subject to change without notice.

Cancellation policy: There’s no contract or commitment. You’re free to switch plans or cancel any time.

QuickBooks Live Bookkeeping Guided Setup: The QuickBooks Live Bookkeeping Guided Setup is a one-time virtual session with a QuickBooks expert. It’s available to new QuickBooks Online monthly subscribers who are within the first 30 days of their subscription. The QuickBooks Live Bookkeeping Guided Setup service includes: providing the customer with instructions on how to set up chart of accounts; customized invoices and setup reminders; connecting bank accounts and credit cards. The QuickBooks Live Bookkeeping Guided Setup is not available for QuickBooks trial and QuickBooks Self Employed offerings, and does not include desktop migration, Payroll setup or services. Your expert will only guide the process of setting up a QuickBooks Online account. Terms, conditions, pricing, special features, and service and support options subject to change without notice.

Features**

Annual percentage yield: The annual percentage yield (“APY”) is accurate as of December 31, 2023 and may change at our discretion at any time. The APY is applied to deposit balances within your primary QuickBooks Checking account and each individual envelope. We use the average daily balance method to calculate interest on your account. See Deposit Account Agreement for terms and conditions.

Envelopes: You can create up to 9 Envelopes within your primary QuickBooks Checking account. Money in Envelopes must be moved to the available balance in your primary QuickBooks Checking account before it can be used. Envelopes within your primary QuickBooks Checking account will automatically earn interest once created. At the close of each statement cycle, the interest earned on funds in your Envelopes will be credited to each Envelope in proportion to the average daily balance of each Envelope. See Deposit Account Agreement for terms and conditions.

QuickBooks Live Assisted Bookkeeping: This is a monthly subscription service offering ongoing guidance on how to manage your books that you maintain full ownership and control. When you request a session with a Live Bookkeeper, they can provide guidance on topics including: bookkeeping automation, categorization, financial reports and dashboards, reconciliation, and workflow creation and management. They can also answer specific questions related to your books and your business. Some basic bookkeeping services may not be included and will be determined by your Live Bookkeeper. The Live Bookkeeper will provide help based on the information you provide.

QuickBooks Live Full-Service Bookkeeping: This is a combination service that includes QuickBooks Live Cleanup and QuickBooks Live Monthly Bookkeeping.

Batch invoices: QuickBooks Online Advanced supports the upload of 1000 transaction lines for invoices at one time.

QuickBooks Online Advanced – Priority Circle: Access to Priority Circle and its benefits are available only to customers located in the 50 United States, including DC, who have an active, paid subscription to QuickBooks Desktop Enterprise or QuickBooks Online Advanced. Eligibility criteria may apply to certain products. When customers no longer have an active, paid subscription, they will not be eligible to receive benefits. Phone and messaging premium support is available 24/7. Support hours exclude occasional downtime due to system and server maintenance, company events, observed U.S. holidays and events beyond our control. Intuit reserves the right to change these hours without notice. Terms, conditions, pricing, service, support options, and support team members are subject to change without notice.

HR services: HR support is provided by experts at Mineral, Inc. See Mineral’s privacy policy and Terms of Use. The HR Support Center is available only to QuickBooks Online Premium and Elite subscriptions. HR Advisor support only available in QuickBooks Online Payroll Elite. HR support is not available to accountants who are calling on behalf of their clients.

Product information**

Availability: QuickBooks Online requires a computer with a supported Internet browser (see System Requirements for a list of supported browsers) and an Internet connection (a high-speed connection is recommended). The QuickBooks Online mobile app works with iPhone, iPad, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser. QuickBooks Online mobile access is included with your QuickBooks plan.

Mobile apps: The QuickBooks Online mobile and QuickBooks Self-Employed mobile companion apps work with iPhone, iPad, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser. QuickBooks Online mobile access is included with your QuickBooks Online subscription at no additional cost. Data access is subject to cellular/internet provider network availability and occasional downtime due to system and server maintenance and events beyond your control. Product registration required.

Usage limits: QuickBooks Online Advanced includes unlimited Chart of Account entry. Simple Start, Essentials and Plus allow up to 250 accounts. QuickBooks Online Advanced includes unlimited Tracked Classes and Locations. QuickBooks Plus includes up to 40 combined tracked classes and tracked locations. Tracked Classes and Locations are not available in Simple Start and Essentials.

Claims#

QuickBooks Online Advanced – Batch Invoicing and Create Invoices 37% Faster claim: Based off of tests comparing QuickBooks Online regular invoice workflow with QuickBooks Online Advanced multiple invoice workflow. QuickBooks Online Advanced supports the upload of 1,000 transaction lines for invoices at one time. Number of invoices imported depends on the number of transaction lines in the .CSV file. Customers received remuneration for participating in the tests.
Tax penalty protection: Only QuickBooks Online Payroll Elite users are eligible to receive the tax penalty protection. If you receive a tax notice and send it to us within 15-days of the tax notice we will cover the payroll tax penalty, up to $25,000. Additional conditions and restrictions apply. Learn more about Tax Penalty Protection.
Over 98% of customers recommended QuickBooks claim: Based on a survey of small businesses using QuickBooks in the U.S. conducted September 2018.
Over 7 million customers use QuickBooks claim: Based on number of global QuickBooks subscribers as of Jan 2020.

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