This free hourly and salary paycheck calculator can estimate an employee’s net pay, based on their taxes and withholdings. Get an accurate picture of the employee’s gross pay, including overtime, commissions, bonuses, and more. Deduct state taxes and federal taxes—factoring in employee-requested allowances—to get a more accurate picture of each employee’s earnings. You can also learn how to automate your companies payroll with Quickbooks
Paycheck Calculator for Hourly & Salary Pay - 2024
Here's that paycheck info
These paycheck details are based on your pay info and our latest local and federal tax withholding guidance.
$0 / hr
Taxes and deductions
Why is it important to have accurate paychecks?
Having accurate paychecks isn’t just important for employees. It’s an essential part of operating your business legally. Fail to pay employees fairly under federal, state, or local laws, and you may find yourself facing thousands of dollars in fines. Underpaying employee overtime is one of the most common labor law violations businesses commit. If you live in California, New York, or Texas, where local laws go beyond federal requirements, you’ll want to be especially diligent.
How to calculate your paycheck
This free paycheck calculator makes it easy for you to calculate pay for all your workers, including hourly wage earners and salaried employees.
Here’s a step-by-step guide to walk you through the payroll calculator
1. Fill in the employee’s details
This includes just two items: their name and the state where they live. This will help the tool calculate some of the employee’s local taxes.
2. Add the employee’s pay information
You should see fields that say pay type, pay rate, hours worked, pay date, and pay period. Start with “pay type” and select hourly or salary from the dropdown menu.
If the employee is hourly, input their hourly wage under “pay rate,” and fill in the number of hours they worked that pay period. If the employee worked more than 40 hours, and thus accrued overtime, record 40 here and save the rest for “additional pay.”
If the employee is salaried, both the “pay rate” and “hours worked” fields will disappear. Instead, you’ll need to know how much the employee makes each pay period. You’ll put that into the field labeled “amount.”
Then select the pay date and the employee’s pay frequency—or, rather, if you pay them weekly or every two weeks.
3. Input any additional pay the employee receives
If the employee is salaried, you will only see two fields: bonus and commission. Fill in those amounts, if applicable.
If the employee is hourly, you should see four fields: overtime worked, bonus, commission, and salary. This is your opportunity to add in any additional pay they should receive this pay period. If the employee earned overtime, input in the number of overtime hours they worked. One thing to keep in mind for California employees is that this calculator does not account for double-time pay. The tool calculates overtime pay using time and a half.
4. Fill in the employee’s federal tax information
This includes the employee’s filing status, number of allowances, and additional withholdings. This is information you should be able to glean from the employee’s Form W-4. If you don’t yet have the employee’s W-4, the calculator can fill in tax rates to help you create a semi-accurate paycheck estimate.
5. Fill in the employee’s state tax information
Again, this includes the employee’s filing status, number of allowances, and additional withholdings. This information can be taken from the employee’s state Form W-4.
6. Calculate the employee’s paycheck
To see an estimate of the employee’s earnings for the pay period, select “calculate check.”
Frequently asked questions
The paycheck calculator is designed to estimate an employee’s net pay after adding or deducting things like bonuses, overtime, and taxes. Please keep in mind that this calculator is not a one-size-fits-all solution. You’ll want to consult an accountant or invest in full-service payroll software to feel completely confident that you’re paying employees correctly.
Here are a few things missing from this calculator:
- Exempt versus nonexempt status: In many cases, salaried employees don’t earn overtime, while hourly employees do. But you don’t want to make assumptions. Review the Fair Labor Standards Act (FLSA) to learn more.
- Double-time pay: California has the most unique overtime law in the country. There, qualified employees are paid twice their standard rate when they work more than 12 hours in a workday or more than eight hours on their seventh consecutive day of work. This is “double-time pay,” which is not included in this payroll calculator.
- Non-tax-specific withholdings or deductions: This calculator factors in federal taxes like FICA taxes, which include Medicare and Social Security. It also factors in state taxes. But it does not account for the myriad of other deductions or withholdings that might be present. These deductions might include insurance premiums and HSA withholdings, retirement and 401(k) withholdings, and deductions for uniform fees or meals.
Other gross pay contributors: An employee’s gross pay is the full amount an employer pays before deductions are taken out. This includes bonuses, overtime pay, and commissions, which are part of this calculator. But there may be others. For instance, any money you pay toward your employee’s health insurance or any reimbursements you give for employee wellness.
The hourly wage calculator accurately estimates net pay (sometimes called take-home pay) after overtime, bonuses, withholdings, and deductions.
To try it out, enter the worker’s details in the payroll calculator and select the hourly pay rate option. Then enter the number of hours worked and the employee’s hourly rate. Input additional payments like overtime, bonuses, or commissions. Then use the employee’s Form W-4 to fill in their state and federal tax information.
Once you enter everything, let the calculator do its work. The result should be an estimate of the hourly employee’s paycheck that pay period.
The salary paycheck calculator can help you estimate FLSA-exempt salaried employees’ net pay. “Exempt” means the employee does not receive overtime pay.
To try it out, enter the employee’s name and location into our free online payroll calculator and select the salary pay type option. Then enter the employee’s gross salary amount. Input any additional pay like bonuses or commissions. Then use the employee’s Form W-4 to fill in their state and federal tax information.
When you’re all set, let the calculator do its work. The result should be an estimate of the salaried employee’s paycheck that pay period.
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